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New Club Development Workshops FAQ

New Club Development Workshops FAQ

1.    Why should my district have a New Club Development Workshop?
2.    Who can submit a request for a workshop?
3.    How will I know when the workshop is approved?
4.    How long is the workshop?  How long is training each day?
5.    How many participants are needed to attend?
6.    Who should be involved in the workshop?
7.    How many new clubs can we form from a workshop?
8.    Can Certified Guiding Lions be trained during the workshop?
9.    Can we recruit for an existing club?
10.    What is the cost to hold a workshop?
11.    Where should the workshop be held and who pays for the venue?
12.    Who covers the cost for the consultant?
13.    Are local GMT funds available?
14.    Is there a classroom training component?
15.    What does canvassing/recruiting consist of?
16.    What materials will be provided by LCI? Who will receive the materials from LCI?
17.    What materials are needed?
18.    What are the districts responsibilities?
19.    What are the club organizers responsibilities?
20.    Is it guaranteed that a new club will be chartered after the workshop is over?
21.    Can the consultant assist with the new club’s informational meeting?
22.    Our district previously had a workshop, can we have another?
23.    What happens if we do not reach the 20 required members to charter a new club?
24.    Can this training be used to increase membership in existing clubs?
 
1.    Why should my district have a New Club Development Workshop?
Having a new club development consultant come to your district to conduct a workshop, Lions will learn successful key strategies for forming new clubs.  It can enhance the recruiting techniques of experienced Lions in existing clubs; broaden the knowledge of district leaders in membership growth programs in addition to receiving hands-on training from an experienced New Club Development Consultant, all at no expense to the district.

2.    Who can submit a request for a workshop?
Any member of the district governor team or member of the district global membership team can request a workshop by completing a request form.

3.    How will I know when the workshop is approved?
Once LCI reviews and approves the workshop, LCI will assign a consultant and communicate via email to the district governor team, district GMT coordinator, and the club organizer (listed on the request form) stating the request has been approved and will provide the contact details of the consultant.

4.    How long is the workshop?  
Workshops are a minimum of three days and can last up to five days depending on the district request.  The longer the workshop, the more members can be recruited.  Because each district is different, the length of the workshop will be determined after discussions with the consultant.  Usually, the workshop will begin between 8 or 9 in the morning and go until 4 or 5 in the afternoon.

5.    How many participants are needed to attend?
LCI would ideally like to have a minimum of 10 participants to attend; however, understands that in some areas this can be difficult. Therefore, a minimum of one district leader should be in attendance each day to assist the consultant with recruiting efforts.

6.    Who should be involved in the workshop?
LCI recommends members of the district governor team, global membership team, region chairs, zone chairs, members of the sponsoring club, as well as the guiding lions who will work with the new club should participate in the workshop.

7.    How many new clubs can be formed from a workshop?
A minimum of one new club MUST be formed from each workshop, there is no limit to the number of clubs that your district can charter.  Districts can use the strategies learned to form as many clubs as they can support.  It is suggested to start with two locations for new clubs from a single workshop.

8.    Can Certified Guiding Lions be trained during the workshop?
Yes.  Certified Guiding Lion training is an optional module.  It is strongly encouraged that Certified Guiding Lion Training be conducted, whether it is part of the workshop or held separately by the district global leadership coordinator.

9.    Can we recruit for an existing club?
This program is specifically designed for forming new clubs.  You are encouraged to use the strategies learned for recruiting for new clubs and apply them to existing clubs after the workshop is over.

10.    What is the cost to hold a workshop?
There is no direct cost to the district to hold a workshop.  Some districts may wish to pay for lunch or reimburse transportation costs for workshop attendees.

11.    Where should the workshop be held and who pays for the venue?
The workshop should be held in a location in close proximity to the prospective areas.   It is suggested that the workshop location be held at an existing Lions club house or other location free of cost.

12.    Who covers the cost for the consultant?
LCI reimburses the consultant for his/her transportation, hotel and meals.

13.    Are local Global Membership Team funds available?
This varies by district.  Check with your district GMT coordinator or member of the district governor team.

14.    Is there a classroom training component?
This is optional, depending on the district.  Please discuss with your assigned consultant.

15.    What does canvassing/recruiting consist of?
Canvassing/recruiting consists of inviting community and business leaders, as well as residents by making appointments or stopping by their office or homes to invite them to join Lions.

16.    What materials will be provided by LCI? Who will receive the materials from LCI?
LCI will send a New Club Development Guides, an extension kit, additional brochures and applications. These materials are sent to the club organizer listed on the request form.

17.    What additional materials/equipment are needed?
Discuss with assigned consultant.  Generally, a lap top, projector, and screen are required for classroom training.

18.    What are the district's responsibilities?

  • Promote the workshop and encourage participation in the workshop training and recruiting efforts
  • Identify two Certified Guiding Lions (or two Lions to become Certified Guiding Lions)
  • Identify one or more sponsoring clubs for the prospective area(s)
  • Sign off on the charter paperwork or notification of club branch
  • Support the new club
  • Arrange transportation for the consultant to and from hotel and workshop training/recruiting areas and to and from airport

19.    What are the club organizer's responsibilities?
Club organizers must work with the consultant on the logistics of the workshop to ensure a successful workshop.  This includes that the following has been completed prior to the workshop:

  • Two Certified Guiding Lions have been identified.
  • A Community Needs Assessment for the prospective area(s) has been completed.
  • Meetings with community leaders are scheduled.
  • Recruiting flyers with details of the informational meeting have been printed prior to the workshop.
  • Participants are available each day of the workshop to recruit with the consultant.
  • Additional tasks assigned by consultant.
  • Sponsoring club(s) has been identified.
  • Arrange workshop training and meeting space for informational and organizational meetings.

The club organizer is the person responsible to ensure the proper follow up is being conducted and that the new club(s) is on target for chartering.  

20.    Is it guaranteed that a new club will be chartered after the workshop is over?
As much as LCI would love to guarantee that a club will be chartered after the workshop is over, it depends on the district’s follow up efforts when the consultant leaves.  The consultant is available by phone or email to discuss strategies or issues after he/she leaves. The more advance work done in the community prior to recruiting can greatly increase the success rate of the workshop results.

21.    Can the consultant assist with the new club’s informational meeting?
Absolutely, if the informational meeting is scheduled during the workshop.  Discuss with the assigned consultant.

22.    Our district previously had a workshop, can we have another?
Requests for additional workshops are reviewed by LCI and approved on a case by case basis. 

23.    What happens if we do not reach the 20 required members to charter a new club?
After 8 weeks, if the club has not been chartered –the district MUST form a club branch.  This is to ensure that districts keep those who are interested (or who have paid) engaged.  Once the branch reaches 20 members it is recommended that the branch converts into a new club.

24.    Can this training be used to increase membership in existing clubs?
Strategies learned from the workshop can be used to increase membership in existing clubs.

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