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Beginning January 1, 2018, club charter applications will only be accepted online via MyLCI. This change will expedite the club chartering process and is in accordance with board policy adopted in October 2016.

Please contact NewClubs@lionsclubs.org with any questions.

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Information for Chairpersons and Camp Leaders

Information for Chairpersons and Camp Leaders

Created in 1961, Youth Camp & Exchange (YCE) is one of Lions Clubs International's longest running service programs. It was designed in response to Lions third purpose - to create and foster a spirit of understanding among the peoples of the world. Districts and multiple districts that sponsor youth to go abroad, host youth in their own country, organize camps, or all of the above demonstrate their dedication to promoting peace and global understanding.

The main role of the District and Multiple District YCE Chairperson is to plan, coordinate and promote local Lions YCE activities and to serve as the liaison between Lions Clubs International, the district governor/council chairperson, and clubs regarding program activities.

Chairperson Responsibilities

  • Understand the intricacies of the program by thoroughly reviewing the YCE policy.
  • Ensure Lions or officially designated non-Lions conduct the program according to the YCE policy.
  • Develop a district or multiple-district plan to establish, publicize, evaluate and report camps and/or exchanges.
  • Establish and oversee a committee to coordinate the various aspects of the local YCE programs.
  • Work with your district governor, council chairperson, or coordinating Lion to enter your local program information on the YCE Information Submission Form to be certified by LCI and included in the YCE Directory.
  • Utilize the YCE Directory to network and coordinate with YCE Chairpersons in other countries.
  • Establish a thorough screening and selection process for participants and host families.
  • Organize program orientation for sponsored participants and host families.
  • Ensure youth protection is maintained and procedures are followed according to local laws and customs.
  • Confirm that all youth traveling abroad have the necessary travel documents and are adequately insured.
  • Complete the Youth Camp & Exchange Activity report after program activities have concluded or by December 15th, whichever comes first.
  • Report YCE activities to the district and multiple district, local media, MyLCI Service Activity Report, and Lions Clubs International social media outlets.

Best Practices:

  • Establish separate committees to oversee incoming versus outgoing youth.
  • Develop and facilitate training for YCE volunteers at the district or multiple district level.
  • Encourage clubs to invite past youth participants to be involved in planning or implementing future YCE activities.
  • Encourage families of past youth participants to serve as host families for future incoming youth.

Chairperson and Camp Leader Resources

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